This job has been expired
Hand In Hand Zimbabwe
Hand In Hand Zimbabwe

TOR |Adopting & Implementing DHIS2 for Hand in Hand Zimbabwe


MIS Background


Hand in Hand Zimbabwe uses a Management Information System (since 2016) to capture, track, process, and report project activities within communities and districts of operation. Current project is hosted online on a siloed architecture. The System was developed by a local company who retains rights to the code. The system is hosted on a cloud server running a windows server operating system. The organization intends to adopt an open source system that is self-managed as a way of cutting on costs. Below we give a comparison of the current MIS setup and the adoption of an open source system for the organization


With the current MIS, Hand in Hand Zimbabwe has incurred high expenses and costs on the system. Expansion, licensing, and maintenance costs for the current system are high and consuming a significant portion of the annual budget. The organization is considering the adoption of an open-source system to replace current application.


The objective is to successfully migrate our existing MIS to a full implementation and  stand-alone DHIS2

Why Implement DHIS2 :













Variable Current MIS Proposed Open-Source System
Architecture Siloed (data is captured by project in containers based on period) e.g. JCP2020, JCP2021 Data disaggregation is by year, project code with no created silos
Server Architecture Current system runs on windows OS and vulnerable to attack and malware. Proposed system runs on a Linux kernel which is more secure
User Management The overhead costs of managing users are high, difficult to implement granular user rights Granular control of user permissions (r, rw, x)
Access to Code Developer retains access to code and client must pay a hefty amount to access the code Code is open-source and subject to GNU licensing
Operating Costs The system is subject to monthly licensing and maintenance costs per each project. See schedule below. No licensing costs
Creating A new Project Database Recent invoices for SiCh and MLP were usd3,000.00 per project No additional cost for creating a new database
Mobile Data Collection Additional cost of developing a mobile data application Mobile data application available as part of the system development cost





System needs to be well designed to meet the organization’s information and evidence-based reporting needs and needs of the relevant stakeholders and flexible enough to evolve with changing information needs of the organisation. Architectural considerations are important for the system, a well-designed data model to guarantee outputs and outcomes of the envisioned MIS s with considerations to build sound architecture and design for MIS using the DHIS2. The consultant  should have an extensive working knowledge of DHIS data models events, monitoring and evaluation

System Design, Test and Deploy Process



Crucial steps in the design process are:

Cost Implementation

A Proposal responding to the ToR with cost of implementation of the system and timelines. The Implentation of DHIS2  should not have any additional management and maintenance costs.



The following are the deliverables of the assignment:


# Deliverables
1 DHSI2 customised MIS for Hand in hand Zimbabwe that captures, stores, and produces monthly, quarterly, semi-annual and annual reports that describe:

1.     Project inputs, outputs and outcomes at different level of aggregation.

2.     Geographic location of project activities, outputs and outcomes (i.e., Mapping of results)

3.     Interfaces for web-based & mobile data entry and manipulation by the different categories of users


2 Provide capacity building of the users of the system through a combination of theory and practical training. The training should address:


1.     data management best practices

2.     loading and managing data in DHIS2

3.     analysing and reporting against targets

4.     Adding a new project and module in DHIS2

5.     Managing new project in DHIS2


3 Provide initial support. System maintenance will be associated with correction of errors during the system operations and updates due to changes in the organizational structure and its environment, technological advances and software upgrades.


4 Replica of the current MIS into DHIS2-A fully functional system based on international standards and good practices
5 DHIS2 Offline mobile application that synchronises with main DHS2
6 An inception report after commencement of the assignment, that details the proposed implementation of DHIS web app and mobile app (number of reports, levels of reporting, and data aggregation points) with the proposed data collection tools and data flow diagrams.


The report will outline details of the data needs of the system and the data collection tools to collect the missing data.


The report will allow both parties to review and agree on the methodology, work plan and implementation and schedule -to provide DHIS2 project implementation life cycle


7 Provide progress/periodic reports such as end of phase and monthly reports.


8 Live Updates – post updates on the latest status of the project so everyone knows what’s happening. Updates can

consist of narrative text, images, links to video content as

well as structured reporting fields.


9 Data Migration of current hand in hand MIS




Tracking results in DHIS2- making it easy for partners to view the results achieved at regular intervals, reducing the reporting burden


11 Monitoring in DHIS2 -Monitor and evaluate projects, define results and indicators, and track progress at set times using the web or mobile interface.


12 Validation -When entering projects, the user is notified of fields they have to fill out using validation sets


13 Data sharing: Export data via CSV, IATI XML, JSON, RSS feed, Word, PDF, XLS or social media like Twitter or Facebook.


Every project, has its own URL allowing sharing or export of data and reports

14 Reports – export standard reports based on project data and customized reporting


15 Interconnectivity -API to enable automatic data transfer with

other systems that have API capabilities.


16 Users and user rights:


An unlimited number of users can be given the right to place

project and/or results updates on the dashboard.


Results updates require prior approval by a designated Manager, M&E before they will become publicly visible.


User rights to be flexible and can be revoked at any time.



Implementing Cycle -Time Schedule

Within a 30-day implementation period, the consultancy is expected to complete the above-mentioned objective and deliverables


Submission of offers If you have the relevant experience, technical, implementing skills and interested in the migration and implementation of DHIS2 , please submit a technical and financial proposal on or no later than 7th December 2022 to


Queries or request for clarifications should be sent to email to the above emails